Top 5 Productivity Apps

Get off of email. Stop wasting time in meetings. Work smarter, not harder. You’ve heard it all before. The advice and mantras all over the Internet about making yourself more productive could fill libraries. But there’s no one-size-fits-all solution to being more productive. It depends so much on who you are and how you process information, not to mention the details of your work and life: What do you do, and how do you do it?

That’s why this list of the best productivity apps is nearly 60 items long. Some productivity tools help you handle email because a big part of your life is handling email. Others automate various aspects of your life so you can get back to doing hard work that requires creativity and focus.

With the right productivity apps and services at your fingertips, you can increase your efficiency and get more done. People seem obsessed with productivity these days, but few actually think about what it is or what it means.

To me, the meaning of productivity is highly personal, but ultimately, it’s about achieving goals. It’s about making the most of your time so that you have time and energy left over to do more.

What Are Your Productivity Goals?
In the traditional sense, the phrase “increasing productivity” means making more money, making more goods, or both. But being more productive now has a much broader meaning. Your goal could be anything from maximizing profits in a business to getting a nine-to-five job done faster so that you have some mental and physical resources left over to pursue personal interests at home. Some people want to get out of the office faster each day to spend more time with their family. Some people want to put in two hours of work each night writing a movie script.

Being more productive is all about figuring out how you want to live your life and making it possible.

Below is a list of the apps that I deemed essential to improving productivity.


Google Keep

Google Keep is a bit like Google’s version of Evernote, and it’s now available on both iOS and Android. You can use the app to take notes, jot down to-do lists, set reminders, and record audio. And one of its main charms is the ability to organize your notes with colored labels.

I use Google Keep to take notes, create to-do lists, write comments during a coaching session, or to schedule a meeting without having to open my calendar

Price: Free (iOS, Android)




To Do


Wunderlist is an easy-to-use to-do list app. It lets you set due dates and reminders and share lists or have conversations about them. Wunderlist can help you organize your grocery list, remember movies you want to see, or collaborate to help plan a vacation.

Price: Free (iOS, Android)







File Storage

Dropbox, Google Drive, and OneDrive

Dropbox lives on your desktop as a virtual folder. You can drag and drop files into your Dropbox and they’ll appear on all of your devices. You also have the option to store files in a public folder so you can easily share them with a simple download link. You’ll get 2 GB of free space.

Price: Free (iOSAndroidWeb)

Google Drive is an online productivity suite that can be accessed with any device that’s connected to the internet, either through an app or on the web. You can share and collaborate on documents and presentations, and it’s great when multiple people need to poke around a file at the same time, as you can always see who else is viewing or editing a document.

Price: Free (iOSAndroidWeb)

OneDrive is a great place to store all of your documents, photos, and videos, and you get 5 GB of free storage when you sign up. Since OneDrive is a Microsoft service, you’ll always know that your files will play nicely with other Office apps, so you don’t have to worry about if a document will open in Word or not.

Price: Free (iOSAndroidWeb)

I prefer Google Drive, because it syncs easily with my Google Calendar, Google Inbox and Google Keep.


Task Organization

MyLifeOrganized (MLO)

Check this out if you find it difficult to manage all your tasks, to work with your to-do lists and to organize your goals. This task management system helps you to target what you should be focusing on to reach your objectives. It automatically generates to-do lists, with priority actions for your immediate attention so that you can track your progress methodically.

Price: Free (iOSAndroidWeb)








One of the banes of running a business is having to deal with time and expense sheets. Unless you’re willing to shell out for an accountant, this is something you’re going to have to tackle yourself. But Harvest makes the task a lot simpler. The app is a way for you to track time, log expenses and manage invoices on-the-go.

You can use the app to send invoices to clients and track when they’ve paid, add, view and edit time entries, take photos of receipts and upload them, monitor mileage, and much more besides. There is a basic free plan but it restricts the number of clients and projects available, so you’ll need to fork out for a paid subscription if you want to unlock those limits.

Price: Free


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